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Division of Student Affairs

Cultural and Resource Centers Work Group

Meeting Minutes

03/28/2018

 

ATTENDEES:  Mary Jo, Donna, Maria, Don H., Mollie H., Kim M., Karly G., Faith P., Larry C., Carlos S., Edwin H., Tabitha V.,
PHONE: Veronica S., Olivia Y., Kim H., Theresa B., Abbie- WSUV, Dion-WSUS, Israa-WSUTC, Mark -WSUE
EXCUSED:  Meredyth G. and Christine O.

Welcome and Introductions Donna

Our Mission - Mary Jo Gonzales, Vice President of Student Affairs

  • Organizational structure: MJG and Karly will attend every meeting; we have everything we need including access to data.  Karly will coordinate meetings, gather documents, etc.  MJG and Karly have to leave early for the AVP candidate from today’s meeting.
  • These are public meetings so anyone can show up anytime.
  • Agenda and notes will be posted on the website.
  • Intended to be a transparent process.
  • Designed to have intentional conversations to support students, faculty and staff.
  • Hearing wrong information of what is out there and what is not out there.
  • What are the gaps, what are the issues; WSUTC does not have a dedicated center for diversity and they are the most diverse system-wide.
  • Think of it from a system perspective; as one WSU.
  • Technical charge – review the current funds that are available; centrally supported and in the academic colleges.
  • Think of all of our campuses all of the time.
  • Current students like our services but see a need for more services, ex. undocumented students want a center. What do we need to know is out there?
  • What is college supported and what is centrally supported?
  • Compare peer and aspirational institutions to see funding levels and services; best practices across the country who are doing this work.
  • Create specific strategies verses a report; an action plan that is important for the next 3-5 years; think of how an idea would be worded and action plan put in place for it.
  • Looking at long term sustainable change.
  • It will probably take a year to get through this process.
  • Q: UG versus Grad students? A holistic review and assessment; not just graduate or UG student.  EX:  Tutoring is offered in the ASCC, MSS, and SSS.
  • What should be included in this list and what should not be included according to the group.
 Administrative Support
  • Karly Gomez – Assistant to the Vice President of Student Affairs
  • Mollie Holt – Area Finance Officer, Division of Student Affairs, Pullman
  • Don Holbrook – Budget Director Academic Affairs, Pullman
 Materials and Information - Maria
  • One Note
    • If you do not have access, please let Karly know.
  • Correspondence
    • These reports have been received thus far:
      • The Co-chairs received a benchmarking assessment from James Bolden
      • Israa sent us the ASWSUTC proposal for a diversity center,
      • FY17 CHH usage report,
      • A financial analysis from Mollie Holt that was sent to the co-chairs.
    • Look for them to be posted in the one note by the end of this week.
  • Meetings
    • The bigger group to meet every other month and on the opposite months, the subgroups will meet.
 Documents Available
  • Multicultural Programs and Services Benchmarking Analysis/Executive Summary 2018
  • Student Affairs Cultural and Resource Centers’ Budget
    • WSUTC Diversity Center Proposal
  • Others pending
 Our Role as Co-Chairs
  • To support designated subgroups as needed with information and materials (data, documents, general correspondence)
    • To help navigate this campus, culture and administrative change, which we will not know how it will look like until we talk it out as a group.

 Articulation of Objectives - Donna

  • Went over the notes on each objective and passed them around for sign-up. Those on the phone will email Karly their preference.
  • Q: How does this work on other campuses?  For those located on sister campuses, you will be the lead on gathering information for your respective campus however, members of the subgroup will also reach out to other campus administrators and request information.
  • Ensure all the campuses are under each objective.

Our set up - Israa

  • Each member selects a subgroup of interest and a facilitator
  • Subgroup Discussions
    • Choose subgroup facilitator
    • Tasks
    • Tentative timeline
  • Subgroup future meeting times

Tentative Timeline for the Working Group: Not discussed

Next Working Group Meeting: May 23, 2018 at 8:00 a.m.

Group Discussion:

  • Donna and Maria will attend the meeting on April 11 with Don.
  • Reach out to the academic AFOs; also reach out to the system AFOs.
  • Don’t have information on the other campuses or VP areas.
  • MJG is okay with us struggling through this process.
  • The more all-inclusive we are, the better we are.
  • This is truly what we offer and how we offer it across the system.
  • 75% of all athletes are students of color.
  • Clarification for AFO’s; need context and communication to what is being asked; consider an earlier meeting to articulate these points about the groups. All of the reasons we are doing this work is on the webpage under student affairs, which was first posted on the President’s page.  Let’s get fussy with all of the materials; what is important of what we are going to say; take time to build a culture for this group.
  • Think about the process for institutional change.
  • Go back to the original messaging.
  • Q: What are the changes of all the money being restructured once all the money is in a spreadsheet? MJG - A group above us will decide this, not this working group.
  • Numbers on all student services provided from all of the AFOs.
  • We are really just documenting the services and numbers associated with them.
  • In the future conduct an AMS meeting versus a phone call.
  • College funding that Don works with is normally Pullman centric.
  • Mollie did not do a gap analysis in her financial report.
  • The AFO group should have a meeting before April 11.
  • Q: What qualifies as a resource and cultural center? Does CFSL qualify?
  • Suggestion - Eliminate the word cultural from the working group name.  Maybe student resource centers working group or something similar.
  • What resources are for all students? Not just marginalized students. 
  • Survey the land, list it out, and discuss.
  • Looking at services and programs.
  • Generalization versus specific since marginalized groups asked for this. Are we asking the right questions? 

Follow-up:  Donna will give the sub-group sign up lists to Karly.